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Job Listings

 

USTAFYIGalt_SouthTN_4c

USTA Tennessee Director of Adult Tennis 

Reports To: Executive Director
Work Schedule/Hours: Monday-Friday, 8:00am-5:00pm
FLSA Status: Exempt
Job Type: Full Time
Supervisor To: State League Coordinator & Local League Coordinators

The primary focus of this position is to increase adult participation in tennis by developing, promoting, and supporting USTA adult events and programming throughout Tennessee.

Objectives:
• Manage and oversee all USTA TN Adult League programs, adult tournament programs and adult social programs.
• Develop and maintain a comprehensive plan for strategic growth of adult tennis in Tennessee, both short-term and long-term.
• Assist Executive Director in creation & oversight of statewide adult tennis program budget.
• Provide management, training, and oversight to State League Coordinator and Local League Coordinators across Tennessee.
• Develop relationships with tennis professionals, facility managers, and tournament directors to promote and build USTA tournaments and special events.
• Organize and execute all Adult League State Championships.
• Serve as the staff liaison for the Adult Competition and Adult League Committees.

Summary of Responsibilities:
• Lead, motivate, and develop State and Local League Coordinators to promote and grow Adult
programming in local communities.
• Establish and design an LLC Training Program through webinars, workshops, and marketing materials.
• Network with other directors locally, regionally, and nationally regarding different formats which are successful in their respective areas.
• Track numbers for adult play in Tennessee and ensure numbers are aligned with state, sectional, and national goals for adult play.
• Utilize TennisLink to setup adult programs that capture participation in a variety of formats (leagues, tournaments) and count toward USTA TN funding goals.
• Maintain open and regular communication with USTA TN Executive Director.
• Oversee and communicate with State and Local League Coordinators and organizers to ensure consistency of service and quality of USTA products.
• Work with local providers to attract new adult players and provide quality programs for experienced adult players.
• Submit updated goals and activity reports to USTA TN Executive Director as requested.
• Work in a cooperative manner with all community, state, sectional, and national staff as well as
volunteers.
• Design and implement new adult social programs that attract underrepresented adult markets: 18-35 ages, beginners, retirement communities, etc.
• Cultivate relationships with volunteers who can assist at USTA TN adult events, and maintain a database of volunteer contacts.
• Plan, organize, and execute the annual LLC workshop in coordination with the State League Coordinator.
• Timely prepare and submit grant accountability reports for adult program grant funds received by USTA TN.
• Develop and assist a small group of volunteers to serve as an LLC Advisory Council, providing assistance and mentoring to other LLCs.
• Serve as Staff Liaison for the Adult Competition Committee and Adult League Committee, to include consultation with the committee chair prior to meetings, preparation of agenda, preparation of meeting minutes, resulting decisions, policies, and resolutions and distribution of same to appropriate parties including committee members, Executive Director, officials, tournament directors, and customers.
• Recruit and develop new adult leagues and teams in target markets as identified by the Executive Director.
• Develop and distribute a series of best practices template documents which may be used by LLCs for league management.
• Timely respond to questions and requests for assistance from local league coordinators and customers.
• Maintain integrity of Adult League program by serving as the liaison between sectional and national offices and local league coordinators.
• Actively promote adult tennis opportunities for diverse participants, instructors, and volunteers.
• Perform other duties as assigned by Executive Director.

Competencies:
• Presentation skills, particularly to large groups of people, providers, facilities
• Excellent oral and written communication skills
• Highly-motivated, organized, enthusiastic, and passionate about growing tennis
• Exemplary customer service skills
• Ability to think creatively and innovate outside the box
• Ability to balance day-to-day, operational tasks with long-term, big picture goals

Required Education and Experience
• Bachelor degree
• Strong administrative and organizational skills
• Advanced computer skills with MS Outlook, Word, Excel, Access, and Power Point
• Team player mentality; ability to work well with others

Preferred Education and Experience
• Tennis background and USPTA/PTR Certification
• Current knowledge of USTA leagues & programming
• Previous experience with running adult events (tournaments, leagues, play days)
• Working knowledge of TDM

Work Environment and Expected Hours of Work
• Typical schedule spans Monday through Friday, 8:00 am to 5:00 pm, but will require hours outside of the core business hours.
• This position operates in an office setting, but will also include off-site work overseeing tournaments & events and attending conferences & workshops.
*Please note that this position description is not intended to contain a comprehensive listing of duties and responsibilities required of the employee for this job. USTA TN reserves the right to change or assign other duties to the position at any time*

Any interested applicants need to send their resume to TNOffice@ustatn.com. If they have any questions about the application they can also call Kim Wilson (USTA TN office manager) at 615-953-1694.  


USTA Southern Manager of Finance, Accounting and Compliance (Part-Time)

The purpose of this position is to provide expert accounting, financial reporting, and compliance to a non-profit encompassing multiple organizations under its umbrella.

Essential Position Responsibilities  

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Monitor, insure and enforce financial and compliance policies and procedures throughout USTA family of organizations.
  • Protect assets by recommending, monitoring, and enforcing internal controls.
  • Monitor and confirm financial condition by preparing and providing timely reports and information to Executive Director, Treasurer, Department Heads and External Auditors.
  • Assist in preparing budgets and forecasts by establishing schedules; collecting, analyzing, and consolidating financial data; and recommending plans.
  • Monitor budget objectives by scheduling expenditures; analyzing variances; and initiating corrective actions.
  • Provide status of financial condition by collecting, interpreting, and reporting financial data.
  • Prepare special reports by collecting, analyzing, and summarizing information and trends.
  • Comply with federal, state, and local legal requirements by studying existing and new legislation; anticipating future legislation; enforcing adherence to requirements; filing financial reports; and advising management on needed actions.
  • Maintain professional and technical knowledge by attending educational workshops and reviewing professional publications.
  • Protect operations by keeping financial information and plans confidential.
  • Contribute to team effort by accomplishing related results as needed.
  • Perform other duties as assigned by Executive Director.

Competencies

  • Ability to read, analyze, report on and forecast on all Accounting- and Finance-related information
  • Audit Preparation and Performance Management.  Develop budgets
  • Excellent communication skills, both verbal and written
  • Ability to multi-task as position will manage several projects concurrently

Required Education and Experience

  • Bachelor’s degree or equivalent experience
  • Proficient with QuickBooks Enterprise Financial Software
  • Strong Accounting background and/or experience
  • Computer experience in MS Outlook, Word, Excel, and Power Point
  • Must be able to travel, work weekends, and work out of the USTA Southern office

Supervisory Responsibilities

This position currently has no direct supervisory responsibilities.

Work Environment

This position operates in an office setting. The position routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. At times, this position will be offsite at state offices, meetings and events.  

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position.

While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to stand and walk while offsite; use hands to finger and reach with hands and arms. The employee may occasionally lift up to 10-20 pounds.

Position Type and Expected Hours of Work

This is a part-time position. Typical days and core hours of work are Monday through Friday, 9:00 AM to 5 PM but may require hours outside of the core business hours. One hour unpaid lunch break is provided.

Travel

The position requires travel including but not limited to meetings and other USTA-related events.

AAP/EEO Statement

USTA Southern is an equal opportunity employer.

Supervisor

This position will report directly to the Executive Director & COO.

Other Duties

Please note this position description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

To apply for the position, please submit resume, cover letter and salary expectations to Chris Walling, Director of Adult Competition & Human Resources, at HR@southerntennis.com.  Only qualified applicants will be contacted. Please no phone calls. The position will remain open until filled. 


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