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Attention NJTL Chapters: Pilot Project Opportunity

January 11, 2007 06:03 AM

National Junior Tennis League Community Building through Recreational Facilities Programming Request for Proposal

Background Information

The following Request for Proposal (RFP) seeks well-established NJTL chapters to partner with National NJTL (which includes staff and committee representatives) in a pilot project that will use tennis to bring people together from diverse backgrounds in changing neighborhoods in ways that will enhance education, communication, economic opportunity and neighborhood stability. This opportunity is a result of a partnership between NJTL, the USTA Tennis & Education Foundation, and The Ford Foundation.

NJTL has a 36 year history of participants succeeding at various personal and professional levels. Now, building upon that solid foundation, we believe that NJTL chapters can use community sports events and facilities to address social tension across race and class in a given community. Applying chapters will change the perception of tennis from an exclusive and elitist activity to an important neighborhood institution which can build trust, pluralism, and human achievement for a diverse set of stakeholders.

Proposals should incorporate three distinct and complementary elements. First, the development and/or use of facilities. Second, addressing social issues within changing communities through the use of shared active space. Third, applying chapters will need to expand their scope of contacts to include adults, seniors, and non-tennis players as well as underserved youth. From these three premises, the grant activity will demonstrate how tennis facilities can serve as multi-purpose, shared community assets for ethnically and economically diverse constituents who may be in very different stages of life.

Community Pre-Assessment, Social Issue, and Partner Selection

A community pre-assessment of social indicators is required by this Request for Proposal. The pre-assessment will outline major local issues and needs. The pilot chapter will choose from among those issues as its focus. Some examples of such needs are health disparities, gentrification, combating drug selling and criminal activity, and improving failing schools. Informed by a current understanding of neighborhood trends and changes in demographics, the chapter will go beyond its facility’s current use and programming in order to reach out to new constituents.

The pre-assessment will also focus on a neighborhood outreach effort that will identify, attract and engage new constituents around the selected community need. It is important that a wide net of community leaders and potential facility users are sought out through the campaign. In addition to engaging new constituents through facility programming, the facility itself will be used as an active community hub for leaders of partnering organizations and in turn their constituents.

Structure, Support and Timeline

Advising the project at the national level will be a National Advisory Council. This council will be composed of individuals including: National NJTL (“The Managing Partner”); the National Technical Adviser; Scott Schultz, the Managing Director of Recreational Tennis; a representative from the USTA Tennis & Education Foundation; and one representative from each pilot chapter (four total). The purpose is to provide feedback to the Managing Partner, the Technical Adviser, and the Research & Documentation Partner and to learn directly from each of the chapter’s activities. There will presumably be at least two full meetings of this Council, one hosted in White Plains, NY at the USTA headquarters, and the other hosted by a pilot chapter. The Research and Documentation Partner will be outside of the National Council, but may be involved in meetings in order to capture information about the process.

Mirroring the national structure will be a Local Council that each pilot chapter will need to assemble. Members should be composed of community partners, informed by the community pre-assessment and social issue(s) selected, plus a Local Technical Adviser. The Local Technical Adviser should have experience in community development and must be identified as part of the proposal. It is assumed that the local funding partner will also help guide pilot chapters’ activities. Selected chapters must provide a partial match of $25,000 that will be used to pay the Local Technical Adviser.

National NJTL will retain a National Technical Adviser (TA) who will assist each local chapter as well as a Research and Documentation Partner to capture lessons learned.

Grants to chapters will be approximately $100,000 for a pilot project operating period of 15 months. The grant will be disbursed according to the following schedule:
Half upon selection and approval of revised work plans
One quarter on October 1, 2007 with satisfactory progress
Fifteen percent on February 1, 2008
The balance upon satisfactory completion of 12 month progress report.

Initial Project Timeline:

November 28th: Request for Proposal disseminated to NJTL chapters
December 8th: “Bidder’s Conference” with NJTL and interested chapters
Conference call at 12pm ET, 800.791.2345, code 25477
January 16th: Proposals due to NJTL.
February 13th: Pilot chapters notified.
May 1st `07: Field Operations begin.
June 1st `08: 12 month report for 5/1/07 – 4/30/08 due.

Grant proposals are due no later than Tuesday, January 16th, 2007 at 9AM.

Proposal Requirements

Using the format provided, please answer the following questions to complete your proposal. Proposals should not exceed eight (8) 8 ½ x 11” pages of white bond paper with margins of at least 1”, in 12 point Times New Roman font (plus attachments and
documentations as indicated), and it should contain specific answers to the questions below.

I. History and Organization Background

1. Name and contact information of organization
2. Year Founded
3. 501 (c) 3 Tax ID number
4. # Unique participants who play 21 times per year
5. # Unique participants involved in after-school programming
6. Description of the facility where you conduct tennis and non-tennis
programming that would serve as the center for this project

II. Target Area

In order for us to understand the size and scope of your program, please describe the breadth of the community currently being served by your chapter’s programming. Next, describe the targeted area and its changing nature. You may wish to include relevant demographic changes and immigration trends, as well as any partnerships you already have with schools, parks, government offices, non-profits, and other relevant organizations that serve the targeted area.

III. Proposed Activities

In this section, describe your proposed activities. For example, NJTL chapters might facilitate: overcoming health disparities with health screenings or trainings; economic development with financial institutions; English as a second language courses; financial literacy training; first-time home ownership; unemployment and workforce-job creation issues; counseling teenage pregnancy; criminal or drug recidivism; etc. Specifically address the following:
• Identify the extra-tennis issue(s) that you will address and a preliminary work plan of how you will implement programming. Include a discussion of how local partners will contribute, outreach to be conducted to the community, and how the physical space of the facility will be used.
• Geographic boundaries of proposed work including the precise facility and space within the facility to be used and your relationship/partnership terms with the facility.
• This project requires a Local Council of community leaders to be assembled. Within the individual organizations with whom you plan to partner, list the name(s) and title(s) of individuals who have agreed to serve. Provide a brief description of how you intend to use the facility for meetings with this Council and the desired outcomes each partner may provide.
• Identify the Local Technical Adviser firm(s) or consultant(s), a budget for services, and evidence of background in related community development work.
• Provide the name, title, role, and resume of those people within your organization who will be dedicated to this project.
• Provide a timetable of activities and desired outcomes relating to the neighborhood issue you hope to achieve during the 15 month project and beyond. How will tennis be used to contribute to the project’s success?
• How will you sustain this project without ongoing support from the USTA?

IV. Budget

1. Provide as an attachment your 2005 audited financial report and 2006 interim
report and/or budget.
2. If NJTL is just a portion of your activity, separately identify your NJTL
budget and/or income/expense report.
3. Provide a project budget. It should cover the 3 month start-up period (Feb.,
March, April 2007) and the 12 month operating period (May 2007 – May
2008). Indicate new staff or existing staff time to be reallocated, consultants, and OTPS (other than personnel services) expenses.
4. A requirement of the grant is the ability to raise $25,000 locally. Provide
evidence of the agreement between the applying organization and the donor(s)
who will contribute the matching support. Local matching money need not be
in hand at the time of application, only the commitment of money in the event
applying organization is awarded the grant.

V. Supporting Documentation

Provide documentation demonstrating that your organization has the capacity to be successful in a large and complex program of this nature. Evidence of similar projects with major foundations, large events that required coordination of many parties, etc. should be included. Include letters of support for this project specifically from government officials, community partners, local technical assistance providers, and others involved in the project who may contribute to its overall success.

The grant deadline is Tuesday, January 16th, 2007 at 9AM ET. Please submit one original and two copies of the proposal to the following address:

Dan Limbago
70 West Red Oak Lane
White Plains, NY 10604
Fax: 914.696.7187




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